Short answer: A garment shop needs quick counter billing, correct GST slab handling, stock control for hundreds of items and a clean way to record returns and exchanges. BizKhata gives you POS and Fast billing with barcode support, per-item GST rates, credit notes for returns, and party ledgers for wholesale buyers, all offline.
The garment business problems
- Hundreds of items, small margins. Without stock tracking, you reorder the wrong size and sit on dead stock.
- GST slabs depend on value. Apparel has different rates by sale value per piece, so the rate must be checked per item and revised if needed. Confirm the current slab with your CA and set it on the item.
- Returns and exchanges happen daily, especially in festive seasons.
- Wholesale and retail rates differ.
Fast counter billing
Use POS or Fast billing, scan the barcode on the tag, and the item, rate and GST appear. Keyboard-friendly entry in the Busy/Tally style helps trained staff bill without the mouse. Print a thermal bill or an A4 invoice, or share on WhatsApp.
Barcode and labels
Each item can hold a barcode. Scan to bill, and use the same code during stock checks. Fixed codes mean no typing mistakes and faster lines on busy Saturdays.
Stock control
Purchase entries add stock; sales reduce it. Set a minimum stock and reorder quantity per item so you reorder before a best-selling design runs out. Review slow movers every month and plan discounts on them.
Wholesale, retail and dealer prices
An item can hold separate sale, wholesale and dealer rates, so the same shirt is priced correctly for a walk-in customer and a reseller. Credit customers get a ledger with bill-by-bill outstanding and ageing.
Returns and exchanges
Issue a credit note against the original sale so GST and stock are corrected together. The note reduces the customer’s outstanding or can be adjusted in the next purchase.
Accounts and GST filing
Cash, bank, expenses (rent, salary, electricity) and vendor payments are in one place. Use the trial balance, P&L and balance sheet at year end, run the GSTR-1 and GSTR-3B checks before filing, and share the data with your CA using the export.
Festive season tips
- Enter all new stock with MRP and rate before the sale starts.
- Print barcodes in advance.
- Keep a second PC or billing counter in Fast mode.
- Take a backup every night during the sale.
Offline matters
Mall and market shops often have unstable internet. Offline billing means no queue at the counter even when the network drops.
Comparison: what to look for
| Feature | Why it matters | BizKhata |
|---|---|---|
| Barcode billing | Speed | Yes |
| Multi-rate (retail, wholesale, dealer) | Pricing control | Yes |
| Credit note for returns | GST accuracy | Yes |
| Party ledger and outstanding | Credit control | Yes |
| Offline | No downtime | Yes |
Setting up a garment item master
Good data entry on day one saves hours later. For each article, fill: name with design or brand, category (shirt, kurta, jeans), brand, HSN, GST rate, MRP, sale rate and purchase rate, barcode, minimum stock and rack location. Item aliases let you search by the short name your staff use. If one design comes in many sizes, enter each size as its own item or put the size in the name (for example “Polo Tee Navy L”) so stock stays accurate per size. Decide this convention before you enter opening stock and keep it the same for everyone.
Day-by-day shop routine
| Time | Task |
|---|---|
| Opening | Check cash drawer, open the app, look at the low-stock list |
| During the day | Scan and bill; issue credit notes for returns; record advance for alteration or bulk orders |
| Closing | Match cash and UPI totals to the day’s sales, record expenses, back up |
| Weekly | Look at slow movers, plan a discount, send payment reminders to credit parties |
| Monthly | Run the GSTR-1 and GSTR-3B checks and share data with your CA |
Seasonal planning with your own data
After one season, use your sales and stock reports to see which categories sold fastest and which sat on the shelf. Reorder the winners earlier next year and cut the quantity of the losers. The same data tells you which supplier delivers on time, because purchase vouchers carry dates and the supplier ledger shows what is still due.
Buying from manufacturers and wholesalers
Record every purchase with the supplier’s invoice number, rate and GST. Stock increases automatically, and the supplier ledger shows outstanding. If goods are returned to the supplier, a debit note corrects stock and tax. Pay by cash or bank and the books update in one step, so the supplier balance is always current.
Billing to shops and resellers
If you also sell wholesale, create each reseller as a party, give them a dealer or wholesale rate, and bill on credit. The outstanding report shows each unpaid invoice with its age, and a payment reminder can be sent to those over due.
About BizKhata
BizKhata is an offline-first desktop GST billing and accounting app for Windows and Mac. It includes Sale, Purchase, Estimate, Credit and Debit notes, POS, Fast billing, Carbon billing mode, GSTR-1 and GSTR-3B checks, e-invoice support, party ledgers with bill-by-bill outstanding, cash and bank books, contra and journal vouchers, trial balance, P&L, balance sheet, share-to-CA export, dark mode, app lock, and backup and restore. Try the 7-day free trial at the download section and see pricing.
FAQ
Which is the best billing software for a garment shop? One that supports barcode billing, correct GST rates, returns and stock control, and works when the internet is down. BizKhata offers all of these with a 7-day free trial.
Does it support barcode scanning? Yes, items can have barcodes and billing can be done by scanning.
How do I handle returns? Issue a credit note against the original sale; stock and GST are adjusted.
Can I keep wholesale and retail rates? Yes, an item can have separate retail, wholesale and dealer rates.
Is there a GST return check? Yes, GSTR-1 and GSTR-3B helper checks are included.
Does it run on Mac? Yes, BizKhata runs on Windows and Mac.