Why T-Shirt & Custom Print Shops Billing Software Works Differently
Custom print shop billing software has to handle size and color as real order variants (a bulk order might be 20 mediums in blue, 15 larges in black), and print type (DTF, sublimation, screen print) as a billable specification that affects both price and production process.
It also needs bulk pricing tiers, since custom merchandise pricing almost always drops per unit as order quantity increases — a corporate order of 200 shirts shouldn’t be billed at the same per-piece rate as a single custom shirt.
T-Shirt & Custom Print Shops GST Bill Format — Required Fields
| Field | Why It’s Needed |
|---|---|
| Invoice number & date | Standard GST requirement, sequential for the financial year |
| Design Name / No. | Identifies the specific artwork or design ordered |
| Size & Color | Order variants — needed per piece for bulk orders |
| Fabric / Material | T-shirt, mug, cap material type |
| Print Type | DTF, sublimation, or screen print — affects price and process |
| Print Location | Front, back, sleeve — where applicable |
| Quantity & bulk rate | Per-unit price typically drops as order size increases |
| Total invoice value | Final payable amount, GST included |
Common Billing Challenges for T-Shirt & Custom Print Shops
- Size/color variant tracking — a single bulk order can span multiple sizes and colors, each needing its own count
- Bulk pricing tiers — per-unit cost typically drops as order quantity increases, and billing needs to reflect that
- Print type as a cost driver — DTF, sublimation and screen print have different costs and need distinct billing
- Design/setup charges — a one-time design or setup fee is common and needs its own line
- Corporate/bulk order coordination — large orders need clear specification so nothing gets mixed up in production
See BizKhata’s Business Templates in Action
Below is BizKhata’s template gallery — the T-Shirt / Mug / Cap Print Shop template sits alongside 45+ other GST-ready formats, pre-configured with the fields this business needs so you’re not building the invoice structure from scratch.
BizKhata’s T-Shirt / Mug / Cap Print Shop template, ready to apply with one click
How T-Shirt & Custom Print Shops Billing Software from BizKhata Works
- Apply the T-Shirt / Custom Print template — size, color and print-type fields are pre-configured.
- Record size and color per line — for accurate bulk order specification.
- Select the print type and location — DTF, sublimation or screen print, front/back/sleeve.
- Apply bulk pricing — per-unit rate adjusts automatically with quantity.
- Add design/setup charges — as their own line where applicable.
- Print or share the order invoice — for the customer’s records.
Why T-Shirt & Custom Print Shops Choose BizKhata
Size & Color Variants
Every piece in a bulk order specified correctly.
Bulk Pricing Tiers
Per-unit rate adjusts automatically with order quantity.
Print-Type Billing
DTF, sublimation and screen print costed distinctly.
Design/Setup Charges
One-time fees billed separately from per-piece pricing.
Offline & Reliable
Billing continues even if the internet connection drops.
One-Time Lifetime Plan
No recurring subscription — pay once for a billing system built for custom print shops.
Related Business Templates
BizKhata includes GST-ready templates for other businesses too — explore the ones closest to yours: